Reimagined in Edmonton

StageProject started life as a contract-management and online-billing system for the award-winning architectural firm, Reimagine Architects of Edmonton, Canada.

Initially, the intention was to solve two big problems: First, approving sub-consultant project invoices was a significant burden on the leadership because they didn't always have enough information at their fingertips. Second, there was often a lack of clarity in the project teams around agreed deliverables resulting in costly mistakes and unbilled client work.

As the application developed, it became apparent how it could help in other ways. For example, it could help create progress reports, generate notifications, provide insightful financial metrics, and support a design-change workflow. Many ideas didn't make the final cut, but others worked well or could be improved.

Results came quickly from the intelligence, systematization, delegation of tasks, and oversight provided by the application. It increased financial awareness amongst project managers, expanded their role, and empowered them. It gave PMs a standard way to manage contracts and billing and it freed up the leadership to pursue business development and provide oversight.

In 2018, the contract-management and billing system transitioned to a SaaS model and launched in 2021 as a unique cloud service named StageProject with a proven 10-year track record. Today we're happy to offer our service to other organizations and continue to spread.

Request a Demo or try it on your next project.

/  Further Reading  /

"Our PMs don't have much to do with billing"
Project team in a meeting

Telltale signs of a sub-optimal contract management workflow.

Rethinking contract management
Typical contractual information flows

Is your company's contract management and project billing workflow homegrown?

Do you recognize these challenges?
Subcontractor invoice approval

Wishing you could spend more time working on the things you love, instead of routine billing and contractual details? You'll recognize some of the challenges highlighted here.

Contract Intelligence™ Framework
Reimagined in Edmonton

Optimizing the intersection between project management and contract management could be a source of significant untapped potential.

Reimagined in Edmonton
Reimagined in Edmonton

How, Why and Where : the brainchild of an award-winning Edmonton architectural firm.

Document Workflow System

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures?

Introducing StageProject

StageProject® launched for public consumption in January 2021.

Supporting unlimited users and priced per active project, it's lean and will grow with you. Try it on your next project and see how it revolutionizes your contracts and billing workflows.

Contract management demystified

Undertaking complex projects involving multiple stages, contractors, clients, or all of the above, contract management is the task of negotiating and managing the terms of each relationship favourably.

For success, agreements between parties require exceptional clarity about deliverables, deadlines, rewards, and penalties.

Contract management demystified

In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

Stay on top of project billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail- oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good- looking progress reports.

the stageproject system

StageProject streamlines contract management and billing for projects with multiple stages and subcontractors. It's primarily a tool for project managers to approve invoices and bill an external client if applicable.