In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

Since this was an architectural firm, these invoices came from the structural, mechanical, electrical, landscaping contractors and sub-consultants. It took hours to figure out what was being billed for, whether the work was complete, and cash-flow considerations.

Like oracles, they consulted the contractual agreements, the project manager, and the subcontractors if the fog persisted.

At some point the partners invested in software development that evolved into StageProject™. StageProject™ is a cross-departmental tool providing contractual clarity to project managers, contract officers, and leadership.

StageProject™

  1. is a contract repository for project managers (and contract managers),
  2. aligns project phases with agreed $ amounts,
  3. enables project managers to manage all project billing,
  4. streamlines communication and workflows between project managers, subcontractors, the contracts team, leadership, and the accounting department,
  5. empowers project managers and builds financial awareness.

Are you looking to scale your project capacity or improve your bottom line? Then Request a Demo or try it on your next project.

/  Further Reading  /

Do you recognize these challenges?
Subcontractor invoice approval

Wishing you could spend more time working on the things you love, instead of routine billing and contractual details? You'll recognize some of the challenges highlighted here.

Contract Intelligence™ Framework
Reimagined in Edmonton

Optimizing the intersection between project management and contract management could be a source of significant untapped potential.

Reimagined in Edmonton
Reimagined in Edmonton

How, Why and Where : the brainchild of an award-winning Edmonton architectural firm.

NOT ANOTHER DOCUMENT WORKFLOW SYSTEM
Document Workflow System

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures?

INTRODUCING STAGEPROJECT™
Introducing StageProject

StageProject® launched for public consumption in January 2021.

Supporting unlimited users and priced per active project, it's lean and will grow with you. Try it on your next project and see how it revolutionizes your contracts and billing workflows.

CONTRACT MANAGEMENT DEMYSTIFIED
Contract management demystified

Undertaking complex projects involving multiple stages, contractors, clients, or all of the above, contract management is the task of negotiating and managing the terms of each relationship favourably.

For success, agreements between parties require exceptional clarity about deliverables, deadlines, rewards, and penalties.

INVOICE INBOX ZERO
Contract management demystified

In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

STAY ON TOP OF PROJECT BILLING
Stay on top of project billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail- oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good- looking progress reports.

STAGEPROJECT™ DEEP DIVE
the stageproject system

StageProject streamlines contract management and billing for projects with multiple stages and subcontractors. It's primarily a tool for project managers to approve invoices and bill an external client if applicable.