Contract Intelligence Framework
At the intersection of project and contract management

Challenge #1 : Approving 20+ Subcontractor Invoices (every month)

Subcontractor invoice approval


  1. invoices not clearly aligned with agreements
  2. agreements not readily accessible or not broken down into key stages and amounts
  3. leadership are processing the subcontractor invoices but need information from the PMs
  4. time-consuming


  1. require invoices to be clearly aligned with agreements
  2. setup a contracts repository that includes a breakdown into key stages and amounts
  3. decentralize: PMs should approve invoices
  4. systematize to make invoice approval simple & fast

Challenge #2 : Contractual & Financial Clarity

Subcontractor invoice approval


  1. project teams not aligned with financial milestones
  2. missed billing opportunities
  3. poor design change management
  4. project teams out of touch with financial realities


  1. breakdown contracts & make the key data visible
  2. ditto.
  3. enforce a robust design change request procedure
  4. provide project teams with real time KPIs

Challenge #3 : Client Billing & Reporting

Client Billing & Reporting


  1. leadership are doing client reporting and billing - but need information from the PMs
  2. time-consuming


  1. decentralize: PMs should bill clients & create progress reports
  2. use a templated reporting system

StageProject™ is beautifully engineered to solve these challenges.

Freed to design, innovate, and lead
  • Freed to Design, Innovate, & Lead
  • Financially Aware
  • In Control
  • Empowered

Resulting in increased project capacity & organic growth.

Request a Demo or try the StageProject™ cloud application on your next project.

/  Further Reading  /

"Our PMs don't have much to do with billing"
Project team in a meeting

Telltale signs of a sub-optimal contract management workflow.

Rethinking contract management
Typical contractual information flows

Is your company's contract management and project billing workflow homegrown?

Do you recognize these challenges?
Subcontractor invoice approval

Wishing you could spend more time working on the things you love, instead of routine billing and contractual details? You'll recognize some of the challenges highlighted here.

Contract Intelligence™ Framework
Reimagined in Edmonton

Optimizing the intersection between project management and contract management could be a source of significant untapped potential.

Reimagined in Edmonton
Reimagined in Edmonton

How, Why and Where : the brainchild of an award-winning Edmonton architectural firm.

Document Workflow System

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures?

Introducing StageProject

StageProject® launched for public consumption in January 2021.

Supporting unlimited users and priced per active project, it's lean and will grow with you. Try it on your next project and see how it revolutionizes your contracts and billing workflows.

Contract management demystified

Undertaking complex projects involving multiple stages, contractors, clients, or all of the above, contract management is the task of negotiating and managing the terms of each relationship favourably.

For success, agreements between parties require exceptional clarity about deliverables, deadlines, rewards, and penalties.

Contract management demystified

In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

Stay on top of project billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail- oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good- looking progress reports.

the stageproject system

StageProject streamlines contract management and billing for projects with multiple stages and subcontractors. It's primarily a tool for project managers to approve invoices and bill an external client if applicable.