Search for "Contract Management Software" to find posts like "The 7 Best Contract Management Software for 2022", where you'll read about software solutions that replace your filing cabinet (or Google Docs).

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures? PandaDoc (their top pick) helps create documents. DocuSign (in second place) is an e-signature platform. Unsurprisingly, the authors are both marketing consultants, which say a lot about how marketing works in web 2.0.

Contract management is objectively hard. It requires:

  1. the ability (or training) to think in legal terms.
  2. Negotiating Skills.
  3. Accurate assessment and hedging based on estimates of work.
  4. Deep knowledge of the project domain and specific industry.
And that's just the contract creation part.

Another challenging phase of contract management is during project execution. Project work (performed by project managers, leaders, and their teams) must align with contractual milestones. Contract administrators collaborate with project managers to provide oversight, auditing, and support when contractual challenges arise.

The contractual aspect of project management requires:

  1. creating progress reports,
  2. reporting to leadership,
  3. billing clients,
  4. approving subcontractor invoices,
  5. collaborating with the accounting department.

This is the niche that StageProject fills and why StageProject was developed.

We have many competing document workflow solutions. We have many task and resource planning tools dating back to when Microsoft Project launched in 1985. But StageProject is still the only tool of its kind.

A dedicated software system is indispensable for contract management because we need to connect multi-disciplinary teams and partnering organizations. We want to visualize progress, income versus spending, so it should integrate with accounting and time-entry systems to function optimally.

For organizations that regularly undertake multi-stage projects StageProject can improve the bottom line by 40%, so contact us to discuss how it could work for your team, or try it on your next big project.

/  Further Reading  /

"Our PMs don't have much to do with billing"
Project team in a meeting

Telltale signs of a sub-optimal contract management workflow.

Rethinking contract management
Typical contractual information flows

Is your company's contract management and project billing workflow homegrown?

Do you recognize these challenges?
Subcontractor invoice approval

Wishing you could spend more time working on the things you love, instead of routine billing and contractual details? You'll recognize some of the challenges highlighted here.

Contract Intelligence™ Framework
Reimagined in Edmonton

Optimizing the intersection between project management and contract management could be a source of significant untapped potential.

Reimagined in Edmonton
Reimagined in Edmonton

How, Why and Where : the brainchild of an award-winning Edmonton architectural firm.

Document Workflow System

Who thinks that the hard part of contract management is document storage, document sharing, and electronic signatures?

Introducing StageProject

StageProject® launched for public consumption in January 2021.

Supporting unlimited users and priced per active project, it's lean and will grow with you. Try it on your next project and see how it revolutionizes your contracts and billing workflows.

Contract management demystified

Undertaking complex projects involving multiple stages, contractors, clients, or all of the above, contract management is the task of negotiating and managing the terms of each relationship favourably.

For success, agreements between parties require exceptional clarity about deliverables, deadlines, rewards, and penalties.

Contract management demystified

In a medium-sized firm where I once worked, senior partners would meet with their bookkeeper to process the incoming pile of invoices that had arrived in the preceding month.

Stay on top of project billing

Invoicing clients and approving invoices from subcontractors is essential but routine, detail- oriented, and time-consuming. Challenges include incoming invoices that do not align properly with contractual milestones. For client invoicing, issues include billing on time, including contractor bills, missed billing opportunities, and compiling good- looking progress reports.

the stageproject system

StageProject streamlines contract management and billing for projects with multiple stages and subcontractors. It's primarily a tool for project managers to approve invoices and bill an external client if applicable.